From knowledge worker to knowledge organizer: a framework proposal

Authors

DOI:

https://doi.org/10.5585/iptec.v12i2.25606

Keywords:

Knowledge organizer, Information, Knowledge, Organizational memory

Abstract

This study proposes to reflect on and present a framework for the professional role of the knowledge organizer as a key factor in organizations. This professional, in addition to knowing how to handle, treat, structure, store, retrieve, and maximize the use of information, knowledge, and archival documents (organizational memory), also fosters the creation of new knowledge, promotes actions that enhance learning and improvements in the organizational environment. The knowledge organizer provides support in organizing information, knowledge, and documents in a way that facilitates their access, storage, and sharing, optimizing time for directors, managers, and leaders. The article highlights the activities of knowledge workers, which are often ambiguous and unstable but should be developed by everyone in the team network. We conducted a critical review of the literature in the fields of Administration and Information Science, exploring information and knowledge management frameworks. We used both classical and technical literature in Information Science to develop a framework. To identify relevant terms, we conducted a search in the Web of Science and Scopus databases, analyzing the co-occurrence of keywords and highlighting citation indexes. We developed a framework that demonstrates the continuous cycle of knowledge organizer activities. Finally, it is recommended that knowledge organizers act in organizations to improve informational, knowledge, and organizational memory aspects, as everyone is a knowledge worker.

CROSSMARK_Color_horizontal.svg

Downloads

Download data is not yet available.

Author Biographies

Márcio da Silva Finamor, Universidade Unigranrio

PhD student in Administration and Master's in Information Science from (IBICT/UFRJ). Currently works as a librarian and information manager in the Brazilian Army. Has experience in Information and Knowledge Management, and management of Information Units. His research interests include Information Science and Administration, with a focus on Information/Knowledge Management in healthcare, Strategic Information Management, Innovation Management, Humanistic Studies in Information, Organizational Humanization, Critical Theory in Organizations, Organizational Silence, and Information Culture.

Davi José de Souza da Silva , Universidade Unigranrio

A full professor in the Graduate Program in Administration at the University of Grande Rio (UNIGRANRIO | Afya), where he develops the research project "Critique of Digital Transformation" and teaches courses in Philosophy and Epistemology of Administration, Critical Organizational Analysis, and Special Topics in Strategy and Organizations. He currently serves as Vice-Rector of Graduate Studies and Research at UNIGRANRIO (2021-present). His academic background includes a Ph.D. in Philosophy from the Federal University of Santa Catarina (UFSC) and an MBA in Educational Management from IBMEC-SP, among other qualifications in law and business management.

References

Alvarenga, M. Z., de Oliveira, M. P. V., & Oliveira, T. (2023). Let’s talk about bad experiences instead of forgetting them: An empirical study on the importance of memory for supply chain disruption management. International Journal of Production Economics, 261, 108872. https://doi.org/10.1016/j.ijpe.2023.108872

Alvesson, M. (2004). Knowledge work and knowledge-intensive firms. OUP Oxford.

Antunes, H. D. J. G., & Pinheiro, P. G. (2020). Linking knowledge management, organizational learning and memory. Journal of Innovation & Knowledge, 5(2), 140-149. https://doi.org/10.1016/j.jik.2019.04.002

Bashir, M., Naqshbandi, M. M., & Farooq, R. (2020). Business model innovation: a systematic review and future research directions. International Journal of Innovation Science, 12(4), 457-476. https://doi.org/10.1108/IJIS-06-2020-0081

Biancolino, C. A., Kniess, C. T., Maccari, E. A., & Rabechini Jr, R. (2012). Protocolo para elaboração de relatos de produção técnica. Revista de Gestão e Projetos, 3(2), 294-307. https://doi.org/10.5585/gep.v3i2.121

Blackler, F. (1995). Knowledge, knowledge work and organizations: An overview and interpretation. Organization studies, 16(6), 1021-1046. https://doi.org/10.1177/017084069501600605

Bontis, N. (Ed.). (2007). Managing Organizational Knowledge by Diagnosing Intellectual Capital: Framing and Advancing the State of the Field1. In: World congress on intellectual capital readings. Routledge.

Buckland, M. (2012). What kind of science can information science be?. Journal of the American Society for Information Science and Technology, 63(1), 1-7. https://doi.org/10.1002/asi.21656

Choo, C. W. (1998. The knowing organization: How organizations use information to construct meaning, create knowledge and make decisions. International journal of information management, 16(5), 329-340. https://doi.org/10.1016/0268-4012(96)00020-5

Choo, C. W. (2006). A organização do conhecimento: como as organizações usam a informação para criar significado, construir conhecimento e tomar decisões.

Choo, C. W., & Bontis, N. (Eds.). (2002). The strategic management of intellectual capital and organizational knowledge. Oxford university press.

Choo, C. W., Bergeron, P., Detlor, B., & Heaton, L. (2008). Information culture and information use: An exploratory study of three organizations. Journal of the American society for information science and technology, 59(5), 792-804. https://doi.org/10.1002/asi.20797

Connelly, C. E., & Kelloway, E. K. (2003). Predictors of employees’ perceptions of knowledge sharing cultures. Leadership & Organization Development Journal, 24(5), 294-301. https://doi.org/10.1108/01437730310485815

Coraiola, D. M., Foster, W. M., Mena, S., Foroughi, H., & Rintamäki, J. (2023). Ecologies of memories: Memory work within and between organizations and communities. Academy of Management Annals, 17(1), 373-404. https://doi.org/10.5465/annals.2021.0088

Cunliffe, A. L. (2003). Reflexive inquiry in organizational research: Questions and possibilities. Human relations, 56(8), 983-1003. https://doi.org/10.1177/00187267030568004

Dahlander, L., & O'Mahony, S. (2011). Progressing to the center: Coordinating project work. Organization science, 22(4), 961-979. https://doi.org/10.1287/orsc.1100.0571

Dahlberg, I. (2006). Knowledge organization: a new science?. Ko Knowledge Organization, 33(1), 11-19. Recuperado de: https://www.nomos-elibrary.de/10.5771/0943-7444-2006-1-11.pdf

Dalkir, K. (2005). Knowledge Management In Theory and Practice. USA Linacre House, Jordan Hill.

Davenport, T. H. (1998). Conhecimento empresarial. Elsevier Brasil.

Davenport, T. H., & Prusak, L. (1997). Information ecology: Mastering the information and knowledge environment. Oxford University Press on Demand.

Davenport, T. H., & Prusak, L. (1998). Working knowledge: How organizations manage what they know. Harvard Business Press.

De Sordi, J. O., Azevedo, M. C. D., Bianchi, E. M. P. G., & Carandina, T. (2021). Defining the term knowledge worker: Toward improved ontology and operationalization. Knowledge and process management, 28(1), 56-70. https://doi.org/10.1002/kpm.1647

Decker, S., Hassard, J., & Rowlinson, M. (2021). Rethinking history and memory in organization studies: The case for historiographical reflexivity. Human Relations, 74(8), 1123-1155. https://doi.org/10.1177/0018726720927443

Dixon, N. M. (1992). Organizational learning: A review of the literature with implications for HRD professionals. Human Resource Development Quarterly, 3(1), 29-49. https://doi.org/10.1002/hrdq.3920030105

Drucker, P. F. (2011). Landmarks of tomorrow: A report on the new. Transaction Publishers.

Drucker, P. F. (1999). Knowledge-worker productivity: The biggest challenge. California management review, 41(2), 79-94. https://doi.org/10.2307/41165987

Durepos, G., & Barros, A. (2024). Haunted houses: Addressing archival silences in business (hi) storytelling. In A World Scientific Encyclopedia of Business Storytelling Set 1: Corporate and Business Strategies of Business Storytelling Volume 2: History and Business Storytelling (pp. 29-47). https://doi.org/10.1142/9789811273476_0002

Durepos, G., Shaffner, E. C., & Taylor, S. (2021). Developing critical organizational history: Context, practice and implications. Organization, 28(3), 449-467. https://doi.org/10.1177/1350508419883381

Farooq, R. (2020). Developing a conceptual framework of knowledge management. International Journal of Innovation Science, 11(1), 139-160. https://doi.org/10.1108/IJIS-07-2018-0068

Farooq, R. (2024). A review of knowledge management research in the past three decades: a bibliometric analysis. VINE Journal of Information and Knowledge Management Systems, 54(2), 339-378. https://doi.org/10.1108/VJIKMS-08-2021-0169

Ferreira, J. J., Fernandes, C. I., Guo, Y., & Rammal, H. G. (2022). Knowledge worker mobility and knowledge management in MNEs: A bibliometric analysis and research agenda. Journal of Business Research, 142, 464-475. https://doi.org/10.1016/j.jbusres.2021.12.056

Foroughi, H., & Al-Amoudi, I. (2020). Collective Forgetting in a Changing Organization: When memories become unusable and uprooted. Organization Studies, 41(4), 449-470. https://doi.org/10.1177/0170840619830130

Foroughi, H., Coraiola, D. M., Rintamäki, J., Mena, S., & Foster, W. M. (2020). Organizational memory studies. Organization Studies, 41(12), 1725-1748. https://doi.org/10.1177/0170840620974338

Harb, Y., & Abu-Shanab, E. (2020). A descriptive framework for the field of knowledge management. Knowledge and Information Systems, 62(12), 4481-4508. https://doi.org/10.1007/s10115-020-01492-x

Heisig, P. (2009). Harmonisation of knowledge management–comparing 160 KM frameworks around the globe. Journal of knowledge management, 13(4), 4-31. https://doi.org/10.1108/13673270910971798

Hjørland, B. (2002). Domain analysis in information science: eleven approaches–traditional as well as innovative. Journal of documentation, 58(4), 422-462. https://doi.org/10.1108/00220410210431136

Hjørland, B. (2008). What is knowledge organization (KO)?. KO Knowledge Organization, 35(2-3), 86-101. https://doi.org/10.5771/0943-7444-2008-2-3-86

Huotari, M. L., & Wilson, T. D. (2001). Determining organizational information needs: the Critical Success Factors approach. Information research, 6(3), 6-3. Recuperado de: https://informationr.net/ir/6-3/paper108a.html

Itoe Mote, N. J., & Karadas, G. (2022). The impact of automation and knowledge workers on employees’ outcomes: Mediating role of knowledge transfer. Sustainability, 14(3), 1377. https://doi.org/10.3390/su14031377

Kelloway, E. K., & Barling, J. (2000). Knowledge work as organizational behavior. International journal of management reviews, 2(3), 287-304. https://doi.org/10.1111/1468-2370.00042

Khaksar, S. M. S., Chu, M. T., Rozario, S., & Slade, B. (2023). Knowledge-based dynamic capabilities and knowledge worker productivity in professional service firms The moderating role of organisational culture. Knowledge Management Research & Practice, 21(2), 241-258. https://doi.org/10.1080/14778238.2020.1794992

Kulkarni, U., & St Louis, R. (2003). Organizational self assessment of knowledge management maturity. . Recuperado de: https://aisel.aisnet.org/cgi/viewcontent.cgi?article=1798&context=amcis2003

Lancaster, F. W., Lancaster, F. W., Lancaster, F. W., & Lancaster, F. W. (1991). Indexing and abstracting in theory and practice. London: Library Association.

Lima, J. L. O., & Alvares, L. (2012). Organização e representação da informação e do conhecimento. Organização da informação e do conhecimento: conceitos, subsídios interdisciplinares e aplicações. São Paulo: B4 Editores, 248, 21-48. Recuperado de: https://www.researchgate.net/profile/Jose-Leonardo-Lima-2/publication/281969932_Organizacao_e_representacao_da_informacao_e_do_conhecimento/links/5600067308ae07629e522ad1/Organizacao-e-representacao-da-informacao-e-do-conhecimento.pdf

Mai, N. K., Do, T. T., & Ho Nguyen, D. T. (2023). Leadership competencies, organizational learning and organizational performance of tourism firms: evidence from a developing country. Tourism and hospitality management, 29(1), 1-14. https://doi.org/10.20867/thm.29.1.1

Nonaka, I., & Von Krogh, G. (2009). Perspective—Tacit knowledge and knowledge conversion: Controversy and advancement in organizational knowledge creation theory. Organization science, 20(3), 635-652. https://doi.org/10.1287/orsc.1080.0412

Nonaka, L., Takeuchi, H., & Umemoto, K. (1996). A theory of organizational knowledge creation. International Journal of Technology Management, 11(7-8), 833-845. https://doi.org/10.1504/IJTM.1996.025472

Pfrombeck, J., Burmeister, A., & Grote, G. (2024). Older workers' knowledge seeking from younger coworkers: Disentangling countervailing pathways to successful aging at work. Journal of Organizational Behavior, 45(1), 1-20. https://doi.org/10.1002/job.2751

Popp, A., & Fellman, S. (2020). Power, archives and the making of rhetorical organizational histories: A stakeholder perspective. Organization Studies, 41(11), 1531-1549. https://doi.org/10.1177/0170840619879206

Pyöriä, P. (2005). The concept of knowledge work revisited. Journal of knowledge management, 9(3), 116-127. https://doi.org/10.1108/13673270510602818

Rafner, J., Beaty, R. E., Kaufman, J. C., Lubart, T., & Sherson, J. (2023). Creativity in the age of generative AI. Nature Human Behaviour, 7(11), 1836-1838. https://doi.org/10.1038/s41562-023-01751-1

Santos, J. C. D., & Valentim, M. L. P. (2021). Institutional memory and organizational memory: faces of the same coin. Perspectivas em Ciência da Informação, 26, 208-235. https://doi.org/10.1590/1981-5344/4315

Saracevic, T. (1999). Information science. Journal of the American Society for information science. https://doi.org/10.1002/(SICI)1097-4571(1999)50:12<1051::AID-ASI2>3.0.CO;2-Z

Sen, C., Arun, K., & Okun, O. (2023). Organizational memory: a qualitative research study on a multi-cultural organization. Kybernetes, 52(4), 1528-1551. https://doi.org/10.1108/K-08-2021-0783

Souza, R. R., Tudhope, D., & Almeida, M. B. (2012). Towards a taxonomy of KOS: Dimensions for classifying Knowledge Organization Systems. KO KNOWLEDGE ORGANIZATION, 39(3), 179-192. https://doi.org/10.5771/0943-7444-2012-3-179

Svenonius, E. (2000). The intellectual foundation of information organization. MIT press. https://doi.org/10.7551/mitpress/3828.001.0001

Turyahikayo, E. (2021). Philosophical Paradigms as the Bases for Knowledge Management Research and Practice. Knowledge Management & E-Learning, 13(2), 209-224. https://doi.org/10.34105/j.kmel.2021.13.012

Tushman, M. L., & Scanlan, T. J. (1981). Boundary spanning individuals: Their role in information transfer and their antecedents. Academy of management journal, 24(2), 289-305. https://doi.org/10.5465/255842

Umer, M., Nawaz, F., & Murad, A. (2023). Reconciling the impact of knowledge management processes on knowledge worker productivity. Knowledge Management & E-Learning, 15(2), 269. https://doi.org/10.34105/j.kmel.2023.15.015

Van Eck, N. J., & Waltman, L. (2014). Visualizing bibliometric networks. In Measuring scholarly impact: Methods and practice (pp. 285-320). Cham: Springer International Publishing. https://doi.org/10.1007/978-3-319-10377-8_13

Webster, J., & Watson, R. T. (2002). Analyzing the past to prepare for the future: Writing a literature review. MIS quarterly, xiii-xxiii. Recuperado de: https://www.jstor.org/stable/4132319

Wilkinson, M. D., Dumontier, M., Aalbersberg, I. J., Appleton, G., Axton, M., Baak, A., ... & Mons, B. (2016). The FAIR Guiding Principles for scientific data management and stewardship. Scientific data, 3(1), 1-9. https://doi.org/10.1038/sdata.2016.18

Wilson, T. D. (2000). Human information behavior. Informing science, 3, 49. Recuperado de: https://informationr.net/tdw/publ/papers/2000HIB.pdf

Wright, A., & Michailova, S. (2022). Critical literature reviews: A critique and actionable advice. Management Learning, 54(2), 177-197. https://doi.org/10.1177/13505076211073961

Wright, M., Tartari, V., Huang, K. G., Di Lorenzo, F., & Bercovitz, J. (2018). Knowledge worker mobility in context: Pushing the boundaries of theory and methods. Journal of Management Studies, 55(1), 1-26. https://doi.org/10.1111/joms.12316

Wright, K. (2005). Personal knowledge management: supporting individual knowledge worker performance. Knowledge management research & practice, 3(3), 156-165. https://doi.org/10.1057/palgrave.kmrp.8500061

Zeng, M. L. (2008). Knowledge organization systems (KOS). KO Knowledge Organization, 35(2-3), 160-182. Recuperado de: https://www.nomos-elibrary.de/10.5771/0943-7444-2008-2-3-160.pdf

Published

2024-10-03

How to Cite

Finamor, M. da S., & Silva , D. J. de S. da. (2024). From knowledge worker to knowledge organizer: a framework proposal. Revista Inovação, Projetos E Tecnologias, 12(2), e25606. https://doi.org/10.5585/iptec.v12i2.25606

Issue

Section

Relatos técnicos